[{"data":1,"prerenderedAt":2712},["ShallowReactive",2],{"en-blog/accounting-automation":3,"en-global-content":946,"en-article-global-content":2170,"en-blog-article-more-articles-208785690":2432},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":934,"full_slug":935,"sort_by_date":43,"position":936,"tag_list":937,"is_startpage":28,"parent_id":938,"meta_data":43,"group_id":939,"first_published_at":940,"release_id":43,"lang":49,"path":43,"alternates":941,"default_full_slug":935,"translated_slugs":942},"8 excellent benefits of accounting automation","2022-10-24T16:31:48.547Z","2026-11-03T12:07:36.036Z","2026-11-03T12:07:36.058Z",208785690,"af9a4ef6-608d-4cb3-8b86-2e6746281542",{"_uid":11,"roles":12,"title":4,"author":13,"topics":59,"content":91,"category":814,"language":838,"component":827,"heroMedia":841,"sidebarCta":848,"publishedAt":849,"readingTime":850,"redirectUrl":25,"listingImage":851,"metaDescription":856,"componentsAfterTheArticle":857},"1c2ffc6d-942c-4565-8eec-b7fd016d4d05",[],{"name":14,"created_at":15,"published_at":16,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":41,"full_slug":42,"sort_by_date":43,"position":44,"tag_list":45,"is_startpage":28,"parent_id":46,"meta_data":43,"group_id":47,"first_published_at":48,"release_id":43,"lang":49,"path":43,"alternates":50,"default_full_slug":42,"translated_slugs":51,"_stopResolving":58},"Patrick Whatman","2022-08-16T21:32:07.937Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:19.386Z",176463342,"defd6ca5-10c7-4170-b8b3-9cbff845ea7c",{"_uid":21,"links":22,"picture":23,"lastName":29,"component":30,"firstName":31,"description":32},"f10c0984-7977-4455-b0e8-e2e6723f7235",[],{"id":24,"alt":25,"name":25,"focus":25,"title":25,"filename":26,"copyright":25,"fieldtype":27,"is_external_url":28},4467235,"","https://a.storyblok.com/f/146026/256x256/f69aad01b3/patrick-whatman.png","asset",false,"Whatman","author","Patrick",{"type":33,"content":34},"doc",[35],{"type":36,"content":37},"paragraph",[38],{"text":39,"type":40},"Patrick Whatman is a content marketer and writer. He lives in Paris, loves music, and writes his own brand of cultural criticism for fun. Tweet him @mrwhatman where he mainly talks digital marketing, American sports and New Zealand trivia.","text","patrick-whatman","blog/author/patrick-whatman",null,0,[],176408854,"f3cc375f-1a91-4728-8bde-a438e19e3012","2022-11-02T15:26:20.589Z","default",[],[52,54,56],{"path":42,"name":43,"lang":53,"published":43},"fr",{"path":42,"name":43,"lang":55,"published":43},"de",{"path":42,"name":43,"lang":57,"published":43},"es",true,[60],{"name":61,"created_at":62,"published_at":63,"updated_at":64,"id":65,"uuid":66,"content":67,"slug":79,"full_slug":80,"sort_by_date":43,"position":81,"tag_list":82,"is_startpage":28,"parent_id":83,"meta_data":43,"group_id":84,"first_published_at":85,"release_id":43,"lang":49,"path":43,"alternates":86,"default_full_slug":80,"translated_slugs":87,"_stopResolving":58},"Procurement","2024-12-19T16:41:09.743Z","2026-09-29T09:13:52.777Z","2026-09-29T09:13:52.797Z",598883015,"723f48e1-c82a-4f81-b89d-7b6479b01afa",{"seo":68,"_uid":77,"name":61,"component":78},[69],{"_uid":70,"noIndex":28,"component":71,"metaFields":72},"6f663d63-726c-4a32-ac80-770157b0b76f","seo",{"_uid":73,"title":74,"plugin":75,"description":76},"677c831b-42c5-4b75-8274-69e4d862fc90","Procurement | Spendesk Blog","meta-fields","Practical guidance on procurement: purchase requests, vendor management, approval workflows, and how finance teams control spending from order to payment.","99d01a06-19c6-4691-8dff-bc42384bbbdb","tag","procurement","blog/topic/procurement",-560,[],176456153,"b6c1a8bb-bd57-4eb5-9475-82a6d6b550f8","2024-12-19T16:42:49.452Z",[],[88,89,90],{"path":80,"name":43,"lang":53,"published":43},{"path":80,"name":43,"lang":55,"published":43},{"path":80,"name":43,"lang":57,"published":43},{"type":33,"content":92},[93,97,108,118,132,136,137,146,153,157,167,177,194,198,203,213,225,332,336,340,355,372,377,385,395,401,405,427,454,458,463,472,476,497,502,506,524,528,533,543,553,563,567,572,594,616,620,625,654,658,667,672,694,703,713,718,728,740,757,766,776,781,791,795,804,808,809],{"type":36,"content":94},[95],{"text":96,"type":40},"Automation is a hot (and touchy) topic right now. Depending on your personal philosophy, technology could soon make finance professionals more efficient than ever, or change the industry for the worse.",{"type":36,"content":98},[99,101,106],{"text":100,"type":40},"But you should really think of it as ",{"text":102,"type":40,"marks":103},"more of an evolution than an extinction",[104],{"type":105},"bold",{"text":107,"type":40},". Accountants aren't going anywhere, and they have a new opportunity to get more from their efforts.",{"type":36,"content":109},[110,112,116],{"text":111,"type":40},"Modern software unlocks the full potential of accountants and finance teams. They can now easily move past many of the slow, tedious tasks they’re often forced to endure. With accurate, up-to-date data on hand, ",{"text":113,"type":40,"marks":114},"accountants can be the trusted, impactful business partners",[115],{"type":105},{"text":117,"type":40}," their companies need.",{"type":36,"content":119},[120,122,130],{"text":121,"type":40},"In this post, we'll explore the best aspects of ",{"text":123,"type":40,"marks":124},"accounting automation",[125],{"type":126,"attrs":127},"link",{"href":128,"uuid":43,"anchor":43,"target":43,"linktype":129},"/platform/accounting-automation/","url",{"text":131,"type":40},". However you feel about these tools today, they're here to make your life easier.",{"type":36,"content":133},[134],{"text":135,"type":40},"Keep reading to find out how.",{"type":36},{"type":138,"attrs":139},"blok",{"id":140,"body":141},"309ce84b-c8c5-4276-b754-57ff106a1186",[142],{"_uid":143,"html":144,"component":145},"i-3b2da979-0b2b-4d4e-b98c-377c946f959e","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-37e146ea-8f72-40ab-87b2-85ab3c5466b2\">\u003Cspan class=\"hs-cta-node hs-cta-37e146ea-8f72-40ab-87b2-85ab3c5466b2\" id=\"hs-cta-37e146ea-8f72-40ab-87b2-85ab3c5466b2\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/37e146ea-8f72-40ab-87b2-85ab3c5466b2\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-37e146ea-8f72-40ab-87b2-85ab3c5466b2\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/37e146ea-8f72-40ab-87b2-85ab3c5466b2.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '37e146ea-8f72-40ab-87b2-85ab3c5466b2', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":147,"attrs":148,"content":150},"heading",{"level":149},2,[151],{"text":152,"type":40},"What is accounting automation?",{"type":36,"content":154},[155],{"text":156,"type":40},"Accounting automation takes the most manual elements of an accountant’s work day and does them automatically, often instantly. Also known sometimes as computerized accounting software, these systems do the number crunching and transaction tracking for you.",{"type":36,"content":158},[159,161,165],{"text":160,"type":40},"You ",{"text":162,"type":40,"marks":163},"no longer need to build complex ledger files and enter countless rows of data",[164],{"type":105},{"text":166,"type":40},". Key formulae are built-in, and you can create reports in just a few clicks. The purpose is to simplify things that were previously overly complex, and to make the accounting process smoother overall.",{"type":36,"content":168},[169,175],{"text":170,"type":40,"marks":171},"Accounting software",[172],{"type":126,"attrs":173},{"href":174,"uuid":43,"anchor":43,"target":43,"linktype":129},"https://www.crazyegg.com/blog/best-accounting-software",{"text":176,"type":40}," isn’t exactly new. As we’ll see in a moment, we’ve had different forms of computerized accounting since the late 1800s. But until recently, these tools still had to be operated mostly manually, and still took a huge amount of time.",{"type":36,"content":178},[179,181,186,188,192],{"text":180,"type":40},"Today, accounting ",{"text":182,"type":40,"marks":183},"automation",[184],{"type":185},"italic",{"text":187,"type":40}," removes the least efficient aspects of an accountant’s work and ",{"text":189,"type":40,"marks":190},"leaves more time for analysis, strategy, and human interactions",[191],{"type":105},{"text":193,"type":40},".",{"type":36,"content":195},[196],{"text":197,"type":40},"So how did we get here?",{"type":147,"attrs":199,"content":200},{"level":149},[201],{"text":202,"type":40},"A brief history of accounting and automation",{"type":36,"content":204},[205,207,211],{"text":206,"type":40},"Accountants have used software in one form or another for decades. Classics like Excel can be used to ",{"text":208,"type":40,"marks":209},"automate",[210],{"type":185},{"text":212,"type":40}," and enhance all sorts of tasks. But the new tools we're talking about take this a step further.",{"type":36,"content":214},[215,217,223],{"text":216,"type":40},"Just for fun, here’s a brief history based on research from the team at ",{"text":218,"type":40,"marks":219},"Career Trend",[220],{"type":126,"attrs":221},{"href":222,"uuid":43,"anchor":43,"target":43,"linktype":129},"https://careertrend.com/about-6328213-history-computerized-accounting.html",{"text":224,"type":40},":",{"type":226,"content":227},"bullet_list",[228,256,268,285,297,309,320],{"type":229,"content":230},"list_item",[231],{"type":36,"content":232},[233,237,250,254],{"text":234,"type":40,"marks":235},"Early ",[236],{"type":105},{"text":238,"type":40,"marks":239},"bookkeepers",[240,249],{"type":126,"attrs":241},{"href":242,"uuid":243,"anchor":43,"target":43,"linktype":244,"story":245},"what-is-bookkeeping","898f520f-c940-4048-be7b-dde4d4c5fdaa","story",{"name":246,"id":247,"uuid":243,"slug":242,"url":248,"full_slug":248,"_stopResolving":58},"What is bookkeeping? A guide for modern businesses",208733227,"blog/what-is-bookkeeping",{"type":105},{"text":251,"type":40,"marks":252}," used paper ledgers",[253],{"type":105},{"text":255,"type":40}," to record debits and credits, revenue and expenses.",{"type":229,"content":257},[258],{"type":36,"content":259},[260,262,266],{"text":261,"type":40},"William Burroughs invented ",{"text":263,"type":40,"marks":264},"the adding machine in the 1880s",[265],{"type":105},{"text":267,"type":40},". It didn’t have memory, but accountants could do arithmetic at far higher rates.",{"type":229,"content":269},[270],{"type":36,"content":271},[272,274,278,280,284],{"text":273,"type":40},"Herman Hollerith created a ",{"text":275,"type":40,"marks":276},"punch-card machine to handle data",[277],{"type":105},{"text":279,"type":40}," for the U.S. Census. By 1928, an IBM tabulator could ",{"text":281,"type":40,"marks":282},"process 100 cards a minute",[283],{"type":105},{"text":193,"type":40},{"type":229,"content":286},[287],{"type":36,"content":288},[289,291,295],{"text":290,"type":40},"After World War II, John Mauchly and J. Presper Eckert built UNIVAC - the UNIVersal Automatic Computer - which ",{"text":292,"type":40,"marks":293},"stored data on magnetic tape instead of punch-cards",[294],{"type":105},{"text":296,"type":40},". In 1955, General Electric started using UNIVAC to process payroll - the first company to use a computer for accounting.",{"type":229,"content":298},[299],{"type":36,"content":300},[301,303,307],{"text":302,"type":40},"In 1978, Visicalc was launched as ",{"text":304,"type":40,"marks":305},"the first spreadsheet software",[306],{"type":105},{"text":308,"type":40},". The same year, Peachtree offered an accounting software for PCs, meaning companies everywhere could start using it.",{"type":229,"content":310},[311],{"type":36,"content":312},[313,315,319],{"text":314,"type":40},"In 1983, Intuit launched Quicken, an accounting software that could be ",{"text":316,"type":40,"marks":317},"used by non-accounting professionals",[318],{"type":105},{"text":193,"type":40},{"type":229,"content":321},[322],{"type":36,"content":323},[324,326,330],{"text":325,"type":40},"In 1987, ",{"text":327,"type":40,"marks":328},"Microsoft created Excel",[329],{"type":105},{"text":331,"type":40},". Curiously, it was originally built for Apple computers, but a PC version quickly followed. More than 30 years later, Excel (or software just like it) is still the one program most accounting professionals could never live without.",{"type":36,"content":333},[334],{"text":335,"type":40},"We've seen countless software updates and new tools since then. But the profession hasn't made major strides until more recently, once processes started becoming automated.",{"type":36,"content":337},[338],{"text":339,"type":40},"In truth, accounting automation probably won’t make Excel obsolete. Spreadsheets are undoubtedly useful and offer almost endless options to users.",{"type":36,"content":341},[342,344,348,350,354],{"text":343,"type":40},"But ",{"text":345,"type":40,"marks":346},"automation can do the grunt work",[347],{"type":105},{"text":349,"type":40},". It copies data from one sheet to the next, identifies discrepancies and missing information, and ",{"text":351,"type":40,"marks":352},"removes as much data entry as possible",[353],{"type":105},{"text":193,"type":40},{"type":36,"content":356},[357,359,370],{"text":358,"type":40},"Now, let’s look at some of the big benefits of ",{"text":360,"type":40,"marks":361},"automated accounting software",[362],{"type":126,"attrs":363},{"href":364,"uuid":365,"anchor":43,"target":43,"linktype":244,"story":366},"accounting-automation-software","bc40e0d6-65a6-41e7-933a-8aec59d0af61",{"name":367,"id":368,"uuid":365,"slug":364,"url":369,"full_slug":369,"_stopResolving":58},"10 smart accounting automation software systems to try",208795149,"blog/accounting-automation-software",{"text":371,"type":40}," in a moment.",{"type":147,"attrs":373,"content":374},{"level":149},[375],{"text":376,"type":40},"The benefits of automated accounting systems",{"type":36,"content":378},[379],{"type":380,"attrs":381},"image",{"id":43,"alt":382,"src":383,"title":43,"source":43,"copyright":43,"meta_data":384},"accounting-automation-benefits","https://get.spendesk.com/hubfs/accounting-automation-benefits.jpeg",{},{"type":36,"content":386},[387,389,393],{"text":388,"type":40},"If you’re not sure why you’d want to automate accounting tasks, the reasons are mostly pretty obvious. But it’s ",{"text":390,"type":40,"marks":391},"because",[392],{"type":185},{"text":394,"type":40}," it’s simple and straightforward that this software becomes indispensable to the companies that use it.",{"type":147,"attrs":396,"content":398},{"level":397},3,[399],{"text":400,"type":40},"1. Time saved",{"type":36,"content":402},[403],{"text":404,"type":40},"Clearly, the most tangible benefit of automation is the amount of time it saves. If someone (or something) else does the manual work you’d normally do, you’re going to have more time on your hands.",{"type":36,"content":406},[407,409,413,425],{"text":408,"type":40},"For accountants, ",{"text":410,"type":40,"marks":411},"the biggest time-saver comes during ",[412],{"type":105},{"text":414,"type":40,"marks":415},"financial closing",[416,424],{"type":126,"attrs":417},{"href":418,"uuid":419,"anchor":43,"target":43,"linktype":244,"story":420},"financial-close-process","2588d18c-c4af-45b4-8e59-dafb0e849785",{"name":421,"id":422,"uuid":419,"slug":418,"url":423,"full_slug":423,"_stopResolving":58},"Financial close process: why it's broken and how to fix it",208784223,"blog/financial-close-process",{"type":105},{"text":426,"type":40},". If your team has been using its tools correctly, there shouldn’t actually be anything to reconcile! Most of the data you’d normally check and copy across systems has already been checked and copied.",{"type":36,"content":428},[429,431,435,448,452],{"text":430,"type":40},"For example, suppose you ",{"text":432,"type":40,"marks":433},"use a ",[434],{"type":105},{"text":436,"type":40,"marks":437},"spend management platform",[438,447],{"type":126,"attrs":439},{"href":440,"uuid":441,"anchor":43,"target":442,"linktype":244,"story":443},"/spend-management-software","548ca69c-c472-401d-b952-906e8280e91e","_self",{"name":444,"id":445,"uuid":441,"slug":446,"url":446,"full_slug":446,"_stopResolving":58},"Spend management software",128789700,"spend-management-software",{"type":105},{"text":449,"type":40,"marks":450}," to manage expenses and other costs",[451],{"type":105},{"text":453,"type":40},". When a team member makes an expense claim, they create an entry in the system with all the necessary information included. Documents (like receipts) are also included, leaving you with a complete entry from the start.",{"type":36,"content":455},[456],{"text":457,"type":40},"It then literally takes a click to export this - and all other expense claims - to your accounting and reporting tools. So what normally takes days (or weeks) can be done in minutes.",{"type":147,"attrs":459,"content":460},{"level":397},[461],{"text":462,"type":40},"2. Higher productivity",{"type":36,"content":464},[465,467,471],{"text":466,"type":40},"An obvious result of the time savings above is the ability to ",{"text":468,"type":40,"marks":469},"produce more in the same period",[470],{"type":105},{"text":193,"type":40},{"type":36,"content":473},[474],{"text":475,"type":40},"For external accountants, this likely means fewer billable hours - which may be frightening. The same is true for staff accountants who may worry that their jobs are in jeopardy.",{"type":36,"content":477},[478,480,484,486,490,492,496],{"text":479,"type":40},"But in reality ",{"text":481,"type":40,"marks":482},"automation opens more time for you to do what you’re really there for",[483],{"type":105},{"text":485,"type":40}," - to partner with and guide clients towards financial health. And you can now do this more frequently, ",{"text":487,"type":40,"marks":488},"for",[489],{"type":185},{"text":491,"type":40}," ",{"text":493,"type":40,"marks":494},"more clients",[495],{"type":185},{"text":193,"type":40},{"type":147,"attrs":498,"content":499},{"level":397},[500],{"text":501,"type":40},"3. Data accuracy",{"type":36,"content":503},[504],{"text":505,"type":40},"We all know the expression “you’re only human.” People are well known for making mistakes.",{"type":36,"content":507},[508,510,517,519,523],{"text":509,"type":40},"The beauty of machines is that they don’t often commit small computing errors. ",{"text":511,"type":40,"marks":512},"Accounting tools",[513],{"type":126,"attrs":514},{"href":515,"uuid":365,"anchor":43,"target":442,"linktype":244,"story":516},"/blog/accounting-automation-software",{"name":367,"id":368,"uuid":365,"slug":364,"url":369,"full_slug":369,"_stopResolving":58},{"text":518,"type":40}," can create thousands of ledger entries in seconds, with ",{"text":520,"type":40,"marks":521},"no real risk that the data will be mishandled",[522],{"type":105},{"text":193,"type":40},{"type":36,"content":525},[526],{"text":527,"type":40},"Of course, this still requires a good accountant to verify the work and manipulate that data, but more on this shortly.",{"type":147,"attrs":529,"content":530},{"level":397},[531],{"text":532,"type":40},"4. Fast data retrieval",{"type":36,"content":534},[535,537,541],{"text":536,"type":40},"Some accountants will remember the (not-so-long-ago) days of physical storage rooms full of hundreds of files. To retrieve a document or review a file, you actually had to go hunting for it ",{"text":538,"type":40,"marks":539},"in another room",[540],{"type":185},{"text":542,"type":40},". Sometimes, files weren’t even in the same building!",{"type":36,"content":544},[545,547,551],{"text":546,"type":40},"It’s now incredibly simple to ",{"text":548,"type":40,"marks":549},"find virtually any file you need in seconds",[550],{"type":105},{"text":552,"type":40},". Any entry in your software can be found almost instantly.",{"type":36,"content":554},[555,557,561],{"text":556,"type":40},"And the new tools do this even better than their modern counterparts. As Susie Krause of Lutz writes, “even if you’re doing your work in Excel, ",{"text":558,"type":40,"marks":559},"you don’t have one central location for all your customer and vendor, sales and expense information",[560],{"type":105},{"text":562,"type":40},". Locating a critical detail quickly is nearly impossible.”",{"type":36,"content":564},[565],{"text":566,"type":40},"Accounting automation is designed to make documents and ledger items easy to categorize, name, and store safely. Which makes finding them a breeze.",{"type":147,"attrs":568,"content":569},{"level":397},[570],{"text":571,"type":40},"5. Secure file storage",{"type":36,"content":573},[574,576,587,589,593],{"text":575,"type":40},"Another major burden on companies and accountancy firms is the need to store paper records for 7-10 years (depending on local regulations). Thankfully, government tax offices around the world are slowly getting on board with ",{"text":577,"type":40,"marks":578},"e-receipt storage",[579],{"type":126,"attrs":580},{"href":581,"uuid":582,"anchor":43,"target":43,"linktype":244,"story":583},"e-receipts-digital-receipts","33a83be8-1c92-4290-9467-fe95e980a981",{"name":584,"id":585,"uuid":582,"slug":581,"url":586,"full_slug":586,"_stopResolving":58},"e-Receipts: How to store digital receipts for your business expenses",208733240,"blog/e-receipts-digital-receipts",{"text":588,"type":40}," - ",{"text":590,"type":40,"marks":591},"digital copies of documents instead of paper files",[592],{"type":105},{"text":193,"type":40},{"type":36,"content":595},[596,598,609,611,615],{"text":597,"type":40},"Which is great news! Software now lets you receive a document digitally - say, a ",{"text":599,"type":40,"marks":600},"proof of purchase for a business expense",[601],{"type":126,"attrs":602},{"href":603,"uuid":604,"anchor":43,"target":43,"linktype":244,"story":605},"proof-of-purchase-for-business-expenses","d8f287a2-879e-4f9b-8044-92bc04544971",{"name":606,"id":607,"uuid":604,"slug":603,"url":608,"full_slug":608,"_stopResolving":58},"Expense receipts: what is a valid proof of purchase?",208735420,"blog/proof-of-purchase-for-business-expenses",{"text":610,"type":40}," - instantly enter the data into your ledger, then ",{"text":612,"type":40,"marks":613},"automatically store the proof of purchase in the appropriate folder",[614],{"type":105},{"text":193,"type":40},{"type":36,"content":617},[618],{"text":619,"type":40},"Every document is then accessible to you no matter where you are. 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