[{"data":1,"prerenderedAt":3371},["ShallowReactive",2],{"en-blog/accounts-payable-automation":3,"en-global-content":1522,"en-article-global-content":2744,"en-blog-article-more-articles-208796994":3005},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1509,"full_slug":1510,"sort_by_date":44,"position":1511,"tag_list":1512,"is_startpage":29,"parent_id":1514,"meta_data":44,"group_id":1515,"first_published_at":1516,"release_id":44,"lang":50,"path":44,"alternates":1517,"default_full_slug":1510,"translated_slugs":1518},"Accounts payable automation: what, why, & how","2022-10-24T16:46:30.513Z","2026-11-03T12:57:38.597Z","2026-11-03T12:57:38.626Z",208796994,"15098468-3dd4-4b81-a4dd-7886f0bbc92c",{"_uid":11,"roles":12,"title":13,"author":14,"topics":60,"content":92,"noIndex":29,"category":1403,"language":1427,"component":1416,"heroMedia":1428,"sidebarCta":1435,"publishedAt":1436,"readingTime":1437,"redirectUrl":26,"listingImage":1438,"metaDescription":1439,"bottomArticleCta":1440,"componentsAfterTheArticle":1441},"deaa9a70-28bd-4a60-b327-7cce7e5c3666",[],"Accounts payable automation: What, why, & how",{"name":15,"created_at":16,"published_at":17,"updated_at":18,"id":19,"uuid":20,"content":21,"slug":42,"full_slug":43,"sort_by_date":44,"position":45,"tag_list":46,"is_startpage":29,"parent_id":47,"meta_data":44,"group_id":48,"first_published_at":49,"release_id":44,"lang":50,"path":44,"alternates":51,"default_full_slug":43,"translated_slugs":52,"_stopResolving":59},"Patrick Whatman","2022-08-16T21:32:07.937Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:19.386Z",176463342,"defd6ca5-10c7-4170-b8b3-9cbff845ea7c",{"_uid":22,"links":23,"picture":24,"lastName":30,"component":31,"firstName":32,"description":33},"f10c0984-7977-4455-b0e8-e2e6723f7235",[],{"id":25,"alt":26,"name":26,"focus":26,"title":26,"filename":27,"copyright":26,"fieldtype":28,"is_external_url":29},4467235,"","https://a.storyblok.com/f/146026/256x256/f69aad01b3/patrick-whatman.png","asset",false,"Whatman","author","Patrick",{"type":34,"content":35},"doc",[36],{"type":37,"content":38},"paragraph",[39],{"text":40,"type":41},"Patrick Whatman is a content marketer and writer. He lives in Paris, loves music, and writes his own brand of cultural criticism for fun. Tweet him @mrwhatman where he mainly talks digital marketing, American sports and New Zealand trivia.","text","patrick-whatman","blog/author/patrick-whatman",null,0,[],176408854,"f3cc375f-1a91-4728-8bde-a438e19e3012","2022-11-02T15:26:20.589Z","default",[],[53,55,57],{"path":43,"name":44,"lang":54,"published":44},"fr",{"path":43,"name":44,"lang":56,"published":44},"de",{"path":43,"name":44,"lang":58,"published":44},"es",true,[61],{"name":62,"created_at":63,"published_at":64,"updated_at":65,"id":66,"uuid":67,"content":68,"slug":80,"full_slug":81,"sort_by_date":44,"position":82,"tag_list":83,"is_startpage":29,"parent_id":84,"meta_data":44,"group_id":85,"first_published_at":86,"release_id":44,"lang":50,"path":44,"alternates":87,"default_full_slug":81,"translated_slugs":88,"_stopResolving":59},"Procurement","2024-12-19T16:41:09.743Z","2026-09-29T09:13:52.777Z","2026-09-29T09:13:52.797Z",598883015,"723f48e1-c82a-4f81-b89d-7b6479b01afa",{"seo":69,"_uid":78,"name":62,"component":79},[70],{"_uid":71,"noIndex":29,"component":72,"metaFields":73},"6f663d63-726c-4a32-ac80-770157b0b76f","seo",{"_uid":74,"title":75,"plugin":76,"description":77},"677c831b-42c5-4b75-8274-69e4d862fc90","Procurement | Spendesk Blog","meta-fields","Practical guidance on procurement: purchase requests, vendor management, approval workflows, and how finance teams control spending from order to payment.","99d01a06-19c6-4691-8dff-bc42384bbbdb","tag","procurement","blog/topic/procurement",-560,[],176456153,"b6c1a8bb-bd57-4eb5-9475-82a6d6b550f8","2024-12-19T16:42:49.452Z",[],[89,90,91],{"path":81,"name":44,"lang":54,"published":44},{"path":81,"name":44,"lang":56,"published":44},{"path":81,"name":44,"lang":58,"published":44},{"type":34,"content":93},[94,117,131,164,190,202,211,218,246,283,317,329,334,347,352,574,580,592,597,609,615,621,633,683,689,728,741,749,820,832,837,854,867,874,908,919,924,954,975,988,995,1029,1040,1045,1083,1095,1115,1123,1157,1163,1170,1190,1203,1237,1244,1299,1304,1318,1323,1329,1335,1347,1357,1391,1397],{"type":37,"attrs":95,"content":97},{"textAlign":44,"key":96},"p-0",[98,100,108,110,115],{"text":99,"type":41},"We go on and on about the ",{"text":101,"type":41,"marks":102},"benefits of automation",[103],{"type":104,"attrs":105},"link",{"href":106,"uuid":44,"anchor":44,"target":44,"linktype":107},"/blog/finance-automation/","url",{"text":109,"type":41},". And the concept is pretty simple: you take ",{"text":111,"type":41,"marks":112},"slow, repetitive processes that normally waste hours or days each month",[113],{"type":114},"bold",{"text":116,"type":41},", and let smart software take care of them for you.",{"type":37,"attrs":118,"content":120},{"textAlign":44,"key":119},"p-1",[121,123,129],{"text":122,"type":41},"Nowhere is this more apparent than in ",{"text":124,"type":41,"marks":125},"finance teams",[126],{"type":127,"attrs":128},"textStyle",{"color":26},{"text":130,"type":41},". Accounting, expenses, and payment reconciliation are often still stuck using outdated processes and tools, with teams moving slower than they need to.",{"type":37,"attrs":132,"content":134},{"textAlign":44,"key":133},"p-2",[135,137,142,144,149,151,156,158,162],{"text":136,"type":41},"We can add ",{"text":138,"type":41,"marks":139},"accounts payable",[140],{"type":127,"attrs":141},{"color":26},{"text":143,"type":41}," to that list, too. From ",{"text":145,"type":41,"marks":146},"purchase orders",[147],{"type":127,"attrs":148},{"color":26},{"text":150,"type":41},", to ",{"text":152,"type":41,"marks":153},"supplier invoices",[154],{"type":127,"attrs":155},{"color":26},{"text":157,"type":41},", to approvals and accounting, ",{"text":159,"type":41,"marks":160},"there are so many touchpoints that are still done manually",[161],{"type":114},{"text":163,"type":41},". Which means long wait times to process invoices, and that can mean unhappy suppliers.",{"type":37,"attrs":165,"content":167},{"textAlign":44,"key":166},"p-3",[168,170,174,176,181,183,188],{"text":169,"type":41},"Most importantly, it means ",{"text":171,"type":41,"marks":172},"your expert team members are focused on basic, low-value tasks",[173],{"type":114},{"text":175,"type":41},", and not working towards ",{"text":177,"type":41,"marks":178},"profitability",[179],{"type":127,"attrs":180},{"color":26},{"text":182,"type":41}," and protecting the ",{"text":184,"type":41,"marks":185},"company’s balance sheet",[186],{"type":127,"attrs":187},{"color":26},{"text":189,"type":41},".",{"type":37,"attrs":191,"content":193},{"textAlign":44,"key":192},"p-4",[194,196,200],{"text":195,"type":41},"So in this post, we’re going to talk about automating much of ",{"text":138,"type":41,"marks":197},[198],{"type":127,"attrs":199},{"color":26},{"text":201,"type":41},", and getting on with the more complex or important work for finance and purchasing departments.",{"type":203,"attrs":204},"blok",{"id":205,"body":206},"235679dc-5ae9-4b6d-ad02-ef2dfac4a054",[207],{"_uid":208,"html":209,"component":210},"i-9fe367dc-f8ba-4e6c-bef1-0100c6296f99","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-37e146ea-8f72-40ab-87b2-85ab3c5466b2\">\u003Cspan class=\"hs-cta-node hs-cta-37e146ea-8f72-40ab-87b2-85ab3c5466b2\" id=\"hs-cta-37e146ea-8f72-40ab-87b2-85ab3c5466b2\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/37e146ea-8f72-40ab-87b2-85ab3c5466b2\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-37e146ea-8f72-40ab-87b2-85ab3c5466b2\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/37e146ea-8f72-40ab-87b2-85ab3c5466b2.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '37e146ea-8f72-40ab-87b2-85ab3c5466b2', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":212,"attrs":213,"content":215},"heading",{"level":214,"textAlign":44},2,[216],{"text":217,"type":41},"What is accounts payable automation?",{"type":37,"attrs":219,"content":221},{"textAlign":44,"key":220},"p-5",[222,224,229,231,235,240,244],{"text":223,"type":41},"As the name suggests, ",{"text":225,"type":41,"marks":226},"accounts payable automation",[227],{"type":127,"attrs":228},{"color":26},{"text":230,"type":41}," refers to ",{"text":232,"type":41,"marks":233},"tools or processes that eliminate manual aspects of ",[234],{"type":114},{"text":138,"type":41,"marks":236},[237,239],{"type":127,"attrs":238},{"color":26},{"type":114},{"text":241,"type":41,"marks":242},", and instead automate them",[243],{"type":114},{"text":245,"type":41},". This usually involves a dedicated software, some examples of which we’ll examine shortly.",{"type":37,"attrs":247,"content":249},{"textAlign":44,"key":248},"p-6",[250,252,257,259,266,268,274,276,281],{"text":251,"type":41},"Specifically, ",{"text":253,"type":41,"marks":254},"AP automation",[255],{"type":127,"attrs":256},{"color":26},{"text":258,"type":41}," lets you submit and approve ",{"text":145,"type":41,"marks":260},[261,264],{"type":104,"attrs":262},{"href":263,"uuid":44,"anchor":44,"target":44,"linktype":107},"/purchasing-cards/",{"type":127,"attrs":265},{"color":26},{"text":267,"type":41}," and invoices digitally, rather than dropping them physically in in-trays. Some solutions will ",{"text":269,"type":41,"marks":270},"read invoices and extract information",[271],{"type":104,"attrs":272},{"href":273,"uuid":44,"anchor":44,"target":44,"linktype":107},"https://affinda.com/invoice-extractor/",{"text":275,"type":41}," themselves, which means no ",{"text":277,"type":41,"marks":278},"data entry",[279],{"type":127,"attrs":280},{"color":26},{"text":282,"type":41}," for anyone on your team.",{"type":37,"attrs":284,"content":286},{"textAlign":44,"key":285},"p-7",[287,289,295,297,301,303,309,311,315],{"text":288,"type":41},"The goal for most process automation is to move faster, reduce errors, and ",{"text":290,"type":41,"marks":291},"help the company scale",[292],{"type":104,"attrs":293},{"href":294,"uuid":44,"anchor":44,"target":44,"linktype":107},"/blog/growth-vs-scaling/",{"text":296,"type":41}," easily. And in the case of ",{"text":138,"type":41,"marks":298},[299],{"type":127,"attrs":300},{"color":26},{"text":302,"type":41},", as ",{"text":304,"type":41,"marks":305},"Purchase Control explains",[306],{"type":104,"attrs":307},{"href":308,"uuid":44,"anchor":44,"target":44,"linktype":107},"https://www.purchasecontrol.com/blog/what-is-ap-automation/",{"text":310,"type":41},", “this ",{"text":312,"type":41,"marks":313},"removes manual tasks while also providing improved visibility and control over important financial data",[314],{"type":114},{"text":316,"type":41},".”",{"type":37,"attrs":318,"content":320},{"textAlign":44,"key":319},"p-8",[321,323,327],{"text":322,"type":41},"On top of those broad objectives, ",{"text":253,"type":41,"marks":324},[325],{"type":127,"attrs":326},{"color":26},{"text":328,"type":41}," has several clear benefits.",{"type":212,"attrs":330,"content":331},{"level":214,"textAlign":44},[332],{"text":333,"type":41},"The big benefits of an automated AP process",{"type":37,"attrs":335,"content":336},{"textAlign":44,"key":96},[337,339,345],{"text":338,"type":41},"In most cases, automation just makes everyone’s life easier. But it’s still an investment (although one that ",{"text":340,"type":41,"marks":341},"can often pay for itself",[342],{"type":104,"attrs":343},{"href":344,"uuid":44,"anchor":44,"target":44,"linktype":107},"/tools/spend-management-calculator/",{"text":346,"type":41},"), so let’s look at why you should consider automation.",{"type":37,"attrs":348,"content":349},{"textAlign":44,"key":119},[350],{"text":351,"type":41},"Implemented well, accounts payable automation:",{"type":353,"content":354},"bullet_list",[355,381,392,417,437,475,499,522],{"type":356,"content":357},"list_item",[358],{"type":37,"attrs":359,"content":360},{"textAlign":44,"key":133},[361,365,367,372,374,379],{"text":362,"type":41,"marks":363},"Saves time",[364],{"type":114},{"text":366,"type":41},". What was previously slow and repetitive work - checking ",{"text":368,"type":41,"marks":369},"purchase order",[370],{"type":127,"attrs":371},{"color":26},{"text":373,"type":41}," forms, verifying ",{"text":375,"type":41,"marks":376},"payment terms",[377],{"type":127,"attrs":378},{"color":26},{"text":380,"type":41},", and entering data - is now done almost instantly.",{"type":356,"content":382},[383],{"type":37,"attrs":384,"content":385},{"textAlign":44,"key":166},[386,390],{"text":387,"type":41,"marks":388},"Leads to fewer errors",[389],{"type":114},{"text":391,"type":41},". Whereas humans tend to make mistakes the more manual a task is, computers repeat them endlessly without fault.",{"type":356,"content":393},[394],{"type":37,"attrs":395,"content":396},{"textAlign":44,"key":192},[397,401,403,408,410,415],{"text":398,"type":41,"marks":399},"Sticks to the script",[400],{"type":114},{"text":402,"type":41},". ",{"text":404,"type":41,"marks":405},"Internal controls",[406],{"type":127,"attrs":407},{"color":26},{"text":409,"type":41}," like ",{"text":411,"type":41,"marks":412},"invoice approvals",[413],{"type":127,"attrs":414},{"color":26},{"text":416,"type":41}," are important, but easily overlooked. An automated process ensures that every box is ticked correctly.",{"type":356,"content":418},[419],{"type":37,"attrs":420,"content":421},{"textAlign":44,"key":220},[422,426,428,435],{"text":423,"type":41,"marks":424},"Digitises documents by default",[425],{"type":114},{"text":427,"type":41},". Giant storage rooms and paper filing are out. Rather than filling out paper ",{"text":145,"type":41,"marks":429},[430,433],{"type":104,"attrs":431},{"href":432,"uuid":44,"anchor":44,"target":44,"linktype":107},"/blog/purchase-order-processes/",{"type":127,"attrs":434},{"color":26},{"text":436,"type":41}," then scanning and emailing them around the office, why not go digital right from the start?",{"type":356,"content":438},[439],{"type":37,"attrs":440,"content":441},{"textAlign":44,"key":248},[442,446,448,453,455,460,462,467,469,473],{"text":443,"type":41,"marks":444},"Increases productivity",[445],{"type":114},{"text":447,"type":41},". The upshot of saving such a large ",{"text":449,"type":41,"marks":450},"amount of time",[451],{"type":127,"attrs":452},{"color":26},{"text":454,"type":41}," on boring, manual work, is that your teams have more time for the work they ",{"text":456,"type":41,"marks":457},"should",[458],{"type":459},"italic",{"text":461,"type":41}," be doing. That starts with the finance and/or ",{"text":463,"type":41,"marks":464},"AP department",[465],{"type":127,"attrs":466},{"color":26},{"text":468,"type":41},", of course, but includes other teams that don’t know how ",{"text":138,"type":41,"marks":470},[471],{"type":127,"attrs":472},{"color":26},{"text":474,"type":41}," works, and waste time figuring it out.",{"type":356,"content":476},[477],{"type":37,"attrs":478,"content":479},{"textAlign":44,"key":285},[480,484,486,490,492,497],{"text":481,"type":41,"marks":482},"Makes AP accessible from anywhere",[483],{"type":114},{"text":485,"type":41},". Paper processes usually need to be done in the right ",{"text":487,"type":41,"marks":488},"place",[489],{"type":459},{"text":491,"type":41},". The ",{"text":493,"type":41,"marks":494},"payables department",[495],{"type":127,"attrs":496},{"color":26},{"text":498,"type":41}," has an in-tray and a filing cabinet, and needs physical access to both. But cloud-based processes can be done from anywhere!",{"type":356,"content":500},[501],{"type":37,"attrs":502,"content":503},{"textAlign":44,"key":319},[504,508,510,514,516,520],{"text":505,"type":41,"marks":506},"Gives autonomy to other teams",[507],{"type":114},{"text":509,"type":41},". If you choose a well-made, intuitive ",{"text":253,"type":41,"marks":511},[512],{"type":127,"attrs":513},{"color":26},{"text":515,"type":41}," tool, these processes become accessible to everyone - not just finance. Other teams can confidently file ",{"text":145,"type":41,"marks":517},[518],{"type":127,"attrs":519},{"color":26},{"text":521,"type":41}," quickly and efficiently, with a system that walks them through step by step. Which means they need a lot less hand-holding than they used to.",{"type":356,"content":523},[524],{"type":37,"attrs":525,"content":527},{"textAlign":44,"key":526},"p-9",[528,532,537,539,544,546,551,553,558,560,565,567,573],{"text":529,"type":41,"marks":530},"Optimises ",[531],{"type":114},{"text":375,"type":41,"marks":533},[534,536],{"type":127,"attrs":535},{"color":26},{"type":114},{"text":538,"type":41},". Each ",{"text":540,"type":41,"marks":541},"vendor invoice",[542],{"type":127,"attrs":543},{"color":26},{"text":545,"type":41}," has its own terms. Some require ",{"text":547,"type":41,"marks":548},"timely payments",[549],{"type":127,"attrs":550},{"color":26},{"text":552,"type":41}," - within 15 days. Others give you months. Adeptly timing these ",{"text":554,"type":41,"marks":555},"short-term liabilities",[556],{"type":127,"attrs":557},{"color":26},{"text":559,"type":41}," - and avoiding ",{"text":561,"type":41,"marks":562},"late payment",[563],{"type":127,"attrs":564},{"color":26},{"text":566,"type":41}," penalties - lets you ",{"text":568,"type":41,"marks":569},"make the most of your working capital",[570],{"type":104,"attrs":571},{"href":572,"uuid":44,"anchor":44,"target":44,"linktype":107},"https://www.mimohq.com/article/6-ways-to-make-working-capital-work-for-your-small-business",{"text":189,"type":41},{"type":37,"attrs":575,"content":577},{"textAlign":44,"key":576},"p-10",[578],{"text":579,"type":41},"Of course, you’ll find plenty more benefits the longer you stick with a good AP software. Which brings us to the next section.",{"type":37,"attrs":581,"content":583},{"textAlign":44,"key":582},"p-11",[584,586,590],{"text":585,"type":41},"For those new to ",{"text":225,"type":41,"marks":587},[588],{"type":127,"attrs":589},{"color":26},{"text":591,"type":41},", we present a few good options to help you manage the process easier than you’d previously imagined.",{"type":212,"attrs":593,"content":594},{"level":214,"textAlign":44},[595],{"text":596,"type":41},"5 great tools for automating your accounts payable process",{"type":37,"attrs":598,"content":600},{"textAlign":44,"key":599},"p-12",[601,603,607],{"text":602,"type":41},"This is by no means an exhaustive list. Rather, we wanted to present ",{"text":604,"type":41,"marks":605},"a small range of good, different options",[606],{"type":114},{"text":608,"type":41},", to show you the kinds of tools available and the problems they help solve.",{"type":37,"attrs":610,"content":612},{"textAlign":44,"key":611},"p-13",[613],{"text":614,"type":41},"Depending on your precise needs, one of these tools will likely solve it better than the others. So read through our list and see which of the following ticks the right boxes for your business.",{"type":212,"attrs":616,"content":618},{"level":617,"textAlign":44},3,[619],{"text":620,"type":41},"1. 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