[{"data":1,"prerenderedAt":3296},["ShallowReactive",2],{"en-blog/e-invoicing-regulations":3,"en-global-content":1395,"en-article-global-content":2617,"en-blog-article-more-articles-308026587":2878},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1383,"full_slug":1384,"sort_by_date":26,"position":1385,"tag_list":1386,"is_startpage":29,"parent_id":1387,"meta_data":26,"group_id":1388,"first_published_at":1389,"release_id":26,"lang":33,"path":26,"alternates":1390,"default_full_slug":1384,"translated_slugs":1391},"E-invoicing regulations in Europe & the UK for 2023 & beyond","2023-05-15T13:28:24.994Z","2026-11-03T12:04:08.591Z","2026-11-03T12:04:08.617Z",308026587,"837adf72-85fe-40ce-b4a2-c6963992ea28",{"_uid":11,"roles":12,"title":43,"author":44,"topics":102,"content":133,"noIndex":29,"category":1339,"language":1363,"component":1352,"heroMedia":1364,"sidebarCta":1373,"publishedAt":1374,"readingTime":1375,"redirectUrl":54,"listingImage":1376,"metaDescription":1382},"479a5c2f-a4fd-4295-abd0-8f3c1fd35081",[13],{"name":14,"created_at":15,"published_at":16,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":24,"full_slug":25,"sort_by_date":26,"position":27,"tag_list":28,"is_startpage":29,"parent_id":30,"meta_data":26,"group_id":31,"first_published_at":32,"release_id":26,"lang":33,"path":26,"alternates":34,"default_full_slug":25,"translated_slugs":35,"_stopResolving":42},"Accountant","2022-09-19T13:36:28.660Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:19.576Z",190903620,"27d61cde-0093-4c00-be8d-5cda47ef9ed7",{"_uid":21,"name":22,"component":23},"8ee7bc5e-ac5d-48c5-8424-e446196b1d39","Accountants","tag","accountants","blog/role/accountants",null,0,[],false,190903385,"08848a19-819c-4c13-a216-e645ec1fe12a","2022-11-02T15:24:19.056Z","default",[],[36,38,40],{"path":25,"name":26,"lang":37,"published":26},"fr",{"path":25,"name":26,"lang":39,"published":26},"de",{"path":25,"name":26,"lang":41,"published":26},"es",true,"E-invoicing regulations: What's changing in the UK and Europe (2025 update)",{"name":45,"created_at":46,"published_at":16,"updated_at":47,"id":48,"uuid":49,"content":50,"slug":90,"full_slug":91,"sort_by_date":26,"position":92,"tag_list":93,"is_startpage":29,"parent_id":94,"meta_data":26,"group_id":95,"first_published_at":96,"release_id":26,"lang":33,"path":26,"alternates":97,"default_full_slug":91,"translated_slugs":98,"_stopResolving":42},"Chris Dunne","2024-11-25T19:47:17.907Z","2026-03-12T10:48:04.132Z",584506034,"ced1d806-6e64-42d6-8b0f-d708ebbdbbfa",{"_uid":51,"links":52,"picture":67,"lastName":71,"component":72,"firstName":73,"description":74},"88e4340f-e2bc-42fe-a8f0-79dafdd55f97",[53],{"tag":54,"_uid":55,"hide":29,"icon":56,"link":61,"type":54,"label":54,"style":65,"component":66,"mobileLabel":54,"onClickEvent":54,"openInANewTab":42,"horizontalFill":29},"","74ed5df6-6607-44c9-8870-23a2db0b8f4a",{"id":57,"alt":54,"name":54,"focus":54,"title":54,"source":54,"filename":58,"copyright":54,"fieldtype":59,"meta_data":60,"is_external_url":29},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",{},{"id":54,"url":62,"linktype":63,"fieldtype":64,"cached_url":62},"https://www.linkedin.com/in/chrisdunne4/","url","multilink","primary","cta",{"id":68,"alt":54,"name":54,"focus":54,"title":54,"source":54,"filename":69,"copyright":54,"fieldtype":59,"meta_data":70,"is_external_url":29},18695910,"https://a.storyblok.com/f/146026/349x349/9150c24a43/chris-dunne.jpg",{},"Dunne","author","Chris",{"type":75,"content":76},"doc",[77],{"type":78,"attrs":79,"content":81},"paragraph",{"textAlign":26,"key":80},"p-0",[82],{"text":83,"type":84,"marks":85},"Chris Dunne is our Senior Content Marketing Manager. Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. ","text",[86],{"type":87,"attrs":88},"textStyle",{"color":89},"#3D3929","chris-dunne","blog/author/chris-dunne",-1170,[],176408854,"62a23d5f-cd56-4dee-91e3-5642f66fa78c","2024-11-25T20:08:58.249Z",[],[99,100,101],{"path":91,"name":26,"lang":37,"published":26},{"path":91,"name":26,"lang":39,"published":26},{"path":91,"name":26,"lang":41,"published":26},[103],{"name":104,"created_at":105,"published_at":106,"updated_at":107,"id":108,"uuid":109,"content":110,"slug":121,"full_slug":122,"sort_by_date":26,"position":123,"tag_list":124,"is_startpage":29,"parent_id":125,"meta_data":26,"group_id":126,"first_published_at":127,"release_id":26,"lang":33,"path":26,"alternates":128,"default_full_slug":122,"translated_slugs":129,"_stopResolving":42},"Procurement","2024-12-19T16:41:09.743Z","2026-09-29T09:13:52.777Z","2026-09-29T09:13:52.797Z",598883015,"723f48e1-c82a-4f81-b89d-7b6479b01afa",{"seo":111,"_uid":120,"name":104,"component":23},[112],{"_uid":113,"noIndex":29,"component":114,"metaFields":115},"6f663d63-726c-4a32-ac80-770157b0b76f","seo",{"_uid":116,"title":117,"plugin":118,"description":119},"677c831b-42c5-4b75-8274-69e4d862fc90","Procurement | Spendesk Blog","meta-fields","Practical guidance on procurement: purchase requests, vendor management, approval workflows, and how finance teams control spending from order to payment.","99d01a06-19c6-4691-8dff-bc42384bbbdb","procurement","blog/topic/procurement",-560,[],176456153,"b6c1a8bb-bd57-4eb5-9475-82a6d6b550f8","2024-12-19T16:42:49.452Z",[],[130,131,132],{"path":122,"name":26,"lang":37,"published":26},{"path":122,"name":26,"lang":39,"published":26},{"path":122,"name":26,"lang":41,"published":26},{"type":75,"content":134},[135,144,150,156,162,172,181,207,217,226,265,274,282,302,331,356,376,384,393,402,438,447,483,489,497,506,512,520,526,532,558,572,580,586,592,598,606,616,625,643,651,660,669,677,686,695,703,711,743,751,787,795,860,868,876,1019,1027,1035,1043,1051,1059,1067,1101,1120,1128,1136,1144,1152,1160,1174,1182,1190,1195,1201,1287,1296,1304,1310,1316,1322,1328,1337],{"type":78,"attrs":136,"content":137},{"textAlign":26,"key":80},[138],{"text":139,"type":84,"marks":140},"Every company needs a smooth process to pay suppliers and receive payment from customers. If both sides of this process are efficient and compliant, you can focus on more fundamental goals like product development and finding new customers. ",[141],{"type":87,"attrs":142},{"color":143},"rgb(0, 0, 0)",{"type":78,"attrs":145,"content":147},{"textAlign":26,"key":146},"p-1",[148],{"text":149,"type":84},"For companies in the EU, there's good news and bad news. E-invoicing mandates continue to reshape how businesses handle invoicing across Europe. These reforms require businesses to make some major changes to the way they issue and receive invoices.",{"type":78,"attrs":151,"content":153},{"textAlign":26,"key":152},"p-2",[154],{"text":155,"type":84},"Which means ongoing compliance requirements that businesses need to stay on top of.",{"type":78,"attrs":157,"content":159},{"textAlign":26,"key":158},"p-3",[160],{"text":161,"type":84},"This article provides an updated explanation of the major e-invoicing rules and concepts in force across the EU and UK as of 2025.",{"type":163,"attrs":164,"content":166},"heading",{"level":165,"textAlign":26},2,[167],{"text":168,"type":84,"marks":169},"What is e-invoicing?",[170],{"type":87,"attrs":171},{"color":143},{"type":78,"attrs":173,"content":175},{"textAlign":26,"key":174},"p-4",[176],{"text":177,"type":84,"marks":178},"Electronic invoicing is the process of creating and storing e-invoices in place of traditional paper invoices. But it’s not simply invoice digitisation, as we’ll see in a moment. There’s a more formal, technical process in place in many countries.",[179],{"type":87,"attrs":180},{"color":143},{"type":78,"attrs":182,"content":184},{"textAlign":26,"key":183},"p-5",[185,190,202],{"text":186,"type":84,"marks":187},"Today, the EU, US, and UK all require e-invoices when dealing with the public sector as a way to save taxpayer money and make agencies more efficient. While the primary goal is to make tax authorities more efficient (and to easily ",[188],{"type":87,"attrs":189},{"color":143},{"text":191,"type":84,"marks":192},"recover VAT",[193,197,200],{"type":194,"attrs":195},"link",{"href":196,"uuid":26,"anchor":26,"target":26,"linktype":63},"/blog/vat-recovery/",{"type":87,"attrs":198},{"color":199},"rgb(17, 85, 204)",{"type":201},"underline",{"text":203,"type":84,"marks":204},"), private companies also stand to gain from more efficient invoicing.",[205],{"type":87,"attrs":206},{"color":143},{"type":163,"attrs":208,"content":210},{"level":209,"textAlign":26},3,[211],{"text":212,"type":84,"marks":213},"How does it work?",[214],{"type":87,"attrs":215},{"color":216},"rgb(67, 67, 67)",{"type":78,"attrs":218,"content":220},{"textAlign":26,"key":219},"p-6",[221],{"text":222,"type":84,"marks":223},"There are different rules in different jurisdictions, so the best move will always be to check with your local authorities. But broadly speaking, there are two considerations: ",[224],{"type":87,"attrs":225},{"color":143},{"type":227,"content":228},"bullet_list",[229,248],{"type":230,"content":231},"list_item",[232],{"type":78,"attrs":233,"content":235},{"textAlign":26,"key":234},"p-7",[236,243],{"text":237,"type":84,"marks":238},"Channel ",[239,241],{"type":87,"attrs":240},{"color":143},{"type":242},"bold",{"text":244,"type":84,"marks":245},"(where invoices are shared)",[246],{"type":87,"attrs":247},{"color":143},{"type":230,"content":249},[250],{"type":78,"attrs":251,"content":253},{"textAlign":26,"key":252},"p-8",[254,260],{"text":255,"type":84,"marks":256},"Format ",[257,259],{"type":87,"attrs":258},{"color":143},{"type":242},{"text":261,"type":84,"marks":262},"(what invoices must look like)",[263],{"type":87,"attrs":264},{"color":143},{"type":78,"attrs":266,"content":268},{"textAlign":26,"key":267},"p-9",[269],{"text":270,"type":84,"marks":271},"Most authorities have set clear guidance for each of these. The channel is typically a government-controlled portal through which invoices must pass. In these cases, the portal determines the format since each invoice needs to be fit for the platform. ",[272],{"type":87,"attrs":273},{"color":143},{"type":163,"attrs":275,"content":276},{"level":209,"textAlign":26},[277],{"text":278,"type":84,"marks":279},"E-invoicing vs digital invoices",[280],{"type":87,"attrs":281},{"color":216},{"type":78,"attrs":283,"content":285},{"textAlign":26,"key":284},"p-10",[286,291,297],{"text":287,"type":84,"marks":288},"E-invoices are a form of digital invoice ",[289],{"type":87,"attrs":290},{"color":143},{"text":292,"type":84,"marks":293},"–",[294],{"type":87,"attrs":295},{"color":296},"#1F1F1F",{"text":298,"type":84,"marks":299}," an invoice in a digital format. But simply digitising your invoicing process isn’t enough to be compliant, particularly in the EU. ",[300],{"type":87,"attrs":301},{"color":143},{"type":78,"attrs":303,"content":305},{"textAlign":26,"key":304},"p-11",[306,311,320,325],{"text":307,"type":84,"marks":308},"For example, the ",[309],{"type":87,"attrs":310},{"color":143},{"text":312,"type":84,"marks":313},"EU requires",[314,317,319],{"type":194,"attrs":315},{"href":316,"uuid":26,"anchor":26,"target":26,"linktype":63},"https://ec.europa.eu/digital-building-blocks/wikis/display/DIGITAL/Types+of+digital+invoices",{"type":87,"attrs":318},{"color":199},{"type":201},{"text":321,"type":84,"marks":322}," that e-invoices must be sent and received in a “standardised structured data format that provides for automatic reading of the data into computer systems.” This usually means an XML file ",[323],{"type":87,"attrs":324},{"color":143},{"text":326,"type":84,"marks":327},"or another structured format like UBL (Universal Business Language).",[328],{"type":87,"attrs":329},{"color":330},"#000000",{"type":78,"attrs":332,"content":334},{"textAlign":26,"key":333},"p-12",[335,340,349,354],{"text":336,"type":84,"marks":337},"In the UK, a broader definition is used. ",[338],{"type":87,"attrs":339},{"color":143},{"text":341,"type":84,"marks":342},"HMRC allows",[343,346,348],{"type":194,"attrs":344},{"href":345,"uuid":26,"anchor":26,"target":26,"linktype":63},"https://www.gov.uk/guidance/electronic-invoicing-notice-70063",{"type":87,"attrs":347},{"color":199},{"type":201},{"text":350,"type":84,"marks":351}," for electronic invoices to be in a “structured” format like XML or unstructured like PDF",[352],{"type":87,"attrs":353},{"color":143},{"text":355,"type":84},", though this approach is gradually aligning with more standardised formats as part of the UK's digital tax strategy.",{"type":78,"attrs":357,"content":359},{"textAlign":26,"key":358},"p-13",[360,365,371],{"text":361,"type":84,"marks":362},"Most importantly, Europe’s incoming e-invoicing rules require you to ",[363],{"type":87,"attrs":364},{"color":143},{"text":366,"type":84,"marks":367},"send and receive invoices through a designated system",[368,370],{"type":87,"attrs":369},{"color":143},{"type":242},{"text":372,"type":84,"marks":373},". To do that, invoices must be in a compatible format.",[374],{"type":87,"attrs":375},{"color":143},{"type":163,"attrs":377,"content":378},{"level":209,"textAlign":26},[379],{"text":380,"type":84,"marks":381},"Who do e-invoicing reforms impact?",[382],{"type":87,"attrs":383},{"color":216},{"type":78,"attrs":385,"content":387},{"textAlign":26,"key":386},"p-14",[388],{"text":389,"type":84,"marks":390},"Any business sending or receiving invoices from clients or suppliers will be impacted. This means every business will soon need to have e-invoicing in place to operate effectively across Europe.",[391],{"type":87,"attrs":392},{"color":143},{"type":78,"attrs":394,"content":396},{"textAlign":26,"key":395},"p-15",[397],{"text":398,"type":84,"marks":399},"There are two key parties in the electronic invoicing process: ",[400],{"type":87,"attrs":401},{"color":143},{"type":227,"content":403},[404,421],{"type":230,"content":405},[406],{"type":78,"attrs":407,"content":409},{"textAlign":26,"key":408},"p-16",[410,416],{"text":411,"type":84,"marks":412},"Issuer (supplier): ",[413,415],{"type":87,"attrs":414},{"color":143},{"type":242},{"text":417,"type":84,"marks":418},"Issues the invoice for payment by the customer (creates the invoice).",[419],{"type":87,"attrs":420},{"color":143},{"type":230,"content":422},[423],{"type":78,"attrs":424,"content":426},{"textAlign":26,"key":425},"p-17",[427,433],{"text":428,"type":84,"marks":429},"Receiver (customer): ",[430,432],{"type":87,"attrs":431},{"color":143},{"type":242},{"text":434,"type":84,"marks":435},"Receives the invoice and pays the supplier for services provided. In this article, we’ll deal mainly with businesses paying for services.",[436],{"type":87,"attrs":437},{"color":143},{"type":78,"attrs":439,"content":441},{"textAlign":26,"key":440},"p-18",[442],{"text":443,"type":84,"marks":444},"The process also involves (and may be dictated by) several other parties: ",[445],{"type":87,"attrs":446},{"color":143},{"type":227,"content":448},[449,466],{"type":230,"content":450},[451],{"type":78,"attrs":452,"content":454},{"textAlign":26,"key":453},"p-19",[455,461],{"text":456,"type":84,"marks":457},"Authorities: ",[458,460],{"type":87,"attrs":459},{"color":143},{"type":242},{"text":462,"type":84,"marks":463},"Such as HMRC. They set the rules governing invoice storage and VAT.",[464],{"type":87,"attrs":465},{"color":143},{"type":230,"content":467},[468],{"type":78,"attrs":469,"content":471},{"textAlign":26,"key":470},"p-20",[472,478],{"text":473,"type":84,"marks":474},"Accountants and auditors: ",[475,477],{"type":87,"attrs":476},{"color":143},{"type":242},{"text":479,"type":84,"marks":480},"Need to view and verify the validity of a company’s invoices.",[481],{"type":87,"attrs":482},{"color":143},{"type":78,"attrs":484,"content":486},{"textAlign":26,"key":485},"p-21",[487],{"text":488,"type":84},"Let's look at the current rules and key dates for specific countries as of 2025.",{"type":163,"attrs":490,"content":491},{"level":165,"textAlign":26},[492],{"text":493,"type":84,"marks":494},"E-invoicing rules in Europe",[495],{"type":87,"attrs":496},{"color":143},{"type":78,"attrs":498,"content":500},{"textAlign":26,"key":499},"p-22",[501],{"text":502,"type":84,"marks":503},"Note: These rules and timelines are accurate as of April 2025.",[504],{"type":505},"italic",{"type":78,"attrs":507,"content":509},{"textAlign":26,"key":508},"p-23",[510],{"text":511,"type":84},"The European Union is pushing e-invoicing primarily to improve efficiency and reduce costs. With dozens of countries involved, there are of course differences in the rollout and rules for each.",{"type":163,"attrs":513,"content":514},{"level":209,"textAlign":26},[515],{"text":516,"type":84,"marks":517},"E-invoicing in France",[518],{"type":87,"attrs":519},{"color":216},{"type":78,"attrs":521,"content":523},{"textAlign":26,"key":522},"p-24",[524],{"text":525,"type":84},"E-invoicing has been mandatory for suppliers dealing with the public administration since 2017. For B2B transactions, France has established a timeline for implementing mandatory e-invoicing.",{"type":78,"attrs":527,"content":529},{"textAlign":26,"key":528},"p-25",[530],{"text":531,"type":84},"Based on the schedule announced in February 2024, the implementation timeline is as follows:",{"type":227,"content":533},[534,546],{"type":230,"content":535},[536],{"type":78,"attrs":537,"content":539},{"textAlign":26,"key":538},"p-26",[540,544],{"text":541,"type":84,"marks":542},"1 September 2026: ",[543],{"type":242},{"text":545,"type":84},"Large and medium tax-paying businesses must report electronically.",{"type":230,"content":547},[548],{"type":78,"attrs":549,"content":551},{"textAlign":26,"key":550},"p-27",[552,556],{"text":553,"type":84,"marks":554},"1 September 2027:",[555],{"type":242},{"text":557,"type":84}," Small taxpayers must also submit electronic invoices.",{"type":78,"attrs":559,"content":561},{"textAlign":26,"key":560},"p-28",[562,564,570],{"text":563,"type":84},"All submissions are to be made through an ",{"text":565,"type":84,"marks":566},"accredited Partner Dematerialisation Platform",[567],{"type":194,"attrs":568},{"href":569,"uuid":26,"anchor":26,"target":26,"linktype":63},"https://www.impots.gouv.fr/liste-des-plateformes-de-dematerialisation-partenaires-pdp-immatriculees-sous-reserve",{"text":571,"type":84}," (\"PA\"). These platforms, including Spendesk, are officially accredited by French authorities as intermediaries between businesses and the tax administration.",{"type":163,"attrs":573,"content":574},{"level":209,"textAlign":26},[575],{"text":576,"type":84,"marks":577},"E-invoicing in Italy",[578],{"type":87,"attrs":579},{"color":216},{"type":78,"attrs":581,"content":583},{"textAlign":26,"key":582},"p-29",[584],{"text":585,"type":84},"In Italy, e-invoices must be sent through the country's official exchange system: Sistema di Interscambio. This system verifies the electronic signature and other compulsory elements of a compliant e-invoice, and then sends the invoice to the authorities.",{"type":78,"attrs":587,"content":589},{"textAlign":26,"key":588},"p-30",[590],{"text":591,"type":84},"E-invoicing has been mandatory for public procurement since 2015, and for B2B and B2C companies with more than €65,000 in annual turnover since 2019. If you're already operating in Italy, you're familiar with these requirements. But if you're thinking of opening a business there, the invoicing and sales process is likely fundamentally different from what you're used to.",{"type":78,"attrs":593,"content":595},{"textAlign":26,"key":594},"p-31",[596],{"text":597,"type":84},"Today, any company wanting to issue or pay invoices in Italy needs access to the Sistema di Interscambio. And thus, any automated invoicing tools you use need to integrate with this service.",{"type":163,"attrs":599,"content":600},{"level":209,"textAlign":26},[601],{"text":602,"type":84,"marks":603},"E-invoicing in Germany",[604],{"type":87,"attrs":605},{"color":216},{"type":78,"attrs":607,"content":609},{"textAlign":26,"key":608},"p-32",[610],{"text":611,"type":84,"marks":612},"E-invoicing has been mandatory for public procurement since 2020, although began earlier in certain states and levels of government.",[613],{"type":87,"attrs":614},{"color":615},"#1D1C1D",{"type":78,"attrs":617,"content":619},{"textAlign":26,"key":618},"p-33",[620],{"text":621,"type":84,"marks":622},"Germany announced in May 2023 that companies with more than €800,000 in turnover must issue e-invoices from January 2027. Companies with less than €800,000 in turnover will need to comply by January 2028.",[623],{"type":87,"attrs":624},{"color":615},{"type":78,"attrs":626,"content":628},{"textAlign":26,"key":627},"p-34",[629,634,638],{"text":630,"type":84,"marks":631},"Additionally, all companies should be prepared to ",[632],{"type":87,"attrs":633},{"color":615},{"text":635,"type":84,"marks":636},"receive",[637],{"type":505},{"text":639,"type":84,"marks":640}," e-invoices by 2025, and any company can voluntarily adopt e-invoicing from 2025 as well.",[641],{"type":87,"attrs":642},{"color":615},{"type":163,"attrs":644,"content":645},{"level":209,"textAlign":26},[646],{"text":647,"type":84,"marks":648},"E-invoicing in Spain",[649],{"type":87,"attrs":650},{"color":216},{"type":78,"attrs":652,"content":654},{"textAlign":26,"key":653},"p-35",[655],{"text":656,"type":84,"marks":657},"Spain will supposedly have mandatory e-invoicing for large companies (€8M+ turnover) by July 2024. All other companies must comply from early 2026.",[658],{"type":87,"attrs":659},{"color":143},{"type":78,"attrs":661,"content":663},{"textAlign":26,"key":662},"p-36",[664],{"text":665,"type":84,"marks":666},"The system should also be largely the same as France, with a government portal to submit invoices and certified software providers that can access it on your behalf. ",[667],{"type":87,"attrs":668},{"color":143},{"type":163,"attrs":670,"content":671},{"level":209,"textAlign":26},[672],{"text":673,"type":84,"marks":674},"E-invoicing in Ireland",[675],{"type":87,"attrs":676},{"color":216},{"type":78,"attrs":678,"content":680},{"textAlign":26,"key":679},"p-37",[681],{"text":682,"type":84,"marks":683},"As an EU member, Ireland will be watching responses to the EU directive and their results with interest. As of writing, there is no clear plan for a mandate in Ireland for all businesses. ",[684],{"type":87,"attrs":685},{"color":143},{"type":78,"attrs":687,"content":689},{"textAlign":26,"key":688},"p-38",[690],{"text":691,"type":84,"marks":692},"The country does already have e-invoicing in place for business-to-government transactions.",[693],{"type":87,"attrs":694},{"color":143},{"type":163,"attrs":696,"content":697},{"level":165,"textAlign":26},[698],{"text":699,"type":84,"marks":700},"HMRC’s rules for issuing e-invoices in the UK",[701],{"type":87,"attrs":702},{"color":143},{"type":78,"attrs":704,"content":705},{"textAlign":26,"key":80},[706],{"text":707,"type":84,"marks":708},"In the UK, e-invoicing is not mandatory for B2B payments, but is for payments to and from public entities. So it’s up to you whether you choose to adopt this practice. ",[709],{"type":87,"attrs":710},{"color":143},{"type":78,"attrs":712,"content":713},{"textAlign":26,"key":146},[714,719,727,732,738],{"text":715,"type":84,"marks":716},"But you cannot use both for the same suppliers or for the same customers. This ",[717],{"type":87,"attrs":718},{"color":143},{"text":720,"type":84,"marks":721},"dual system",[722,724,726],{"type":194,"attrs":723},{"href":345,"uuid":26,"anchor":26,"target":26,"linktype":63},{"type":87,"attrs":725},{"color":199},{"type":201},{"text":728,"type":84,"marks":729}," is forbidden by HMRC, except while testing out a new process. Once the tests have taken place, ",[730],{"type":87,"attrs":731},{"color":143},{"text":733,"type":84,"marks":734},"you must not issue both paper and electronic invoices for the same supplies",[735,737],{"type":87,"attrs":736},{"color":143},{"type":242},{"text":739,"type":84,"marks":740},".   ",[741],{"type":87,"attrs":742},{"color":143},{"type":78,"attrs":744,"content":745},{"textAlign":26,"key":152},[746],{"text":747,"type":84,"marks":748},"To issue electronic invoices, a few conditions must be met: ",[749],{"type":87,"attrs":750},{"color":143},{"type":752,"attrs":753,"content":756},"ordered_list",{"order":754,"key":755},1,"ol-0",[757,767,777],{"type":230,"content":758},[759],{"type":78,"attrs":760,"content":761},{"textAlign":26,"key":158},[762],{"text":763,"type":84,"marks":764},"The customer must agree to receive e-invoices.",[765],{"type":87,"attrs":766},{"color":143},{"type":230,"content":768},[769],{"type":78,"attrs":770,"content":771},{"textAlign":26,"key":174},[772],{"text":773,"type":84,"marks":774},"You must be able to ensure that the identity is authentic and that information has not been altered.",[775],{"type":87,"attrs":776},{"color":143},{"type":230,"content":778},[779],{"type":78,"attrs":780,"content":781},{"textAlign":26,"key":183},[782],{"text":783,"type":84,"marks":784},"It must be clearly readable (PDFs need to be of sufficient size and quality).",[785],{"type":87,"attrs":786},{"color":143},{"type":78,"attrs":788,"content":789},{"textAlign":26,"key":219},[790],{"text":791,"type":84,"marks":792},"To achieve this, you can rely on:",[793],{"type":87,"attrs":794},{"color":143},{"type":752,"attrs":796,"content":798},{"order":754,"key":797},"ol-1",[799,809,819,850],{"type":230,"content":800},[801],{"type":78,"attrs":802,"content":803},{"textAlign":26,"key":234},[804],{"text":805,"type":84,"marks":806},"Certified electronic signatures.",[807],{"type":87,"attrs":808},{"color":143},{"type":230,"content":810},[811],{"type":78,"attrs":812,"content":813},{"textAlign":26,"key":252},[814],{"text":815,"type":84,"marks":816},"Electronic data interchange (EDI), an established system used for high volumes of exchanged documents. Both parties will need to be users. ",[817],{"type":87,"attrs":818},{"color":143},{"type":230,"content":820},[821],{"type":78,"attrs":822,"content":823},{"textAlign":26,"key":267},[824,829,845],{"text":825,"type":84,"marks":826},"Your own processes with business controls that create a clear ",[827],{"type":87,"attrs":828},{"color":143},{"text":830,"type":84,"marks":831},"audit trail",[832,843],{"type":194,"attrs":833},{"href":834,"uuid":835,"anchor":26,"target":836,"linktype":837,"story":838},"/blog/automate-audit-trail","13c88fed-3832-44d0-b229-f6f061ee37fd","_self","story",{"name":839,"id":840,"uuid":835,"slug":841,"url":842,"full_slug":842,"_stopResolving":42},"Automated audit trails: why they're so important and how to make the switch",208800762,"automate-audit-trail","blog/automate-audit-trail",{"type":87,"attrs":844},{"color":143},{"text":846,"type":84,"marks":847}," and ensure that documents aren’t altered improperly.",[848],{"type":87,"attrs":849},{"color":143},{"type":230,"content":851},[852],{"type":78,"attrs":853,"content":854},{"textAlign":26,"key":284},[855],{"text":856,"type":84,"marks":857},"Any other system that HMRC agrees will “impose a satisfactory level of control over the authenticity and integrity of your invoice data.”",[858],{"type":87,"attrs":859},{"color":143},{"type":163,"attrs":861,"content":862},{"level":209,"textAlign":26},[863],{"text":864,"type":84,"marks":865},"Required contents for electronic invoices",[866],{"type":87,"attrs":867},{"color":216},{"type":78,"attrs":869,"content":870},{"textAlign":26,"key":304},[871],{"text":872,"type":84,"marks":873},"E-invoices need to include certain information to be compliant. Put most simply, everything required for a paper invoice is also required for its electronic counterpart. Invoices must include: ",[874],{"type":87,"attrs":875},{"color":143},{"type":752,"attrs":877,"content":879},{"order":754,"key":878},"ol-2",[880,890,900,910,920,930,940,950,960,970,989,999,1009],{"type":230,"content":881},[882],{"type":78,"attrs":883,"content":884},{"textAlign":26,"key":333},[885],{"text":886,"type":84,"marks":887},"Identification number unique to each invoice (usually termed “invoice number”)",[888],{"type":87,"attrs":889},{"color":143},{"type":230,"content":891},[892],{"type":78,"attrs":893,"content":894},{"textAlign":26,"key":358},[895],{"text":896,"type":84,"marks":897},"Issue date",[898],{"type":87,"attrs":899},{"color":143},{"type":230,"content":901},[902],{"type":78,"attrs":903,"content":904},{"textAlign":26,"key":386},[905],{"text":906,"type":84,"marks":907},"“Time of supply” - the date when work was done and/or payment was received. ",[908],{"type":87,"attrs":909},{"color":143},{"type":230,"content":911},[912],{"type":78,"attrs":913,"content":914},{"textAlign":26,"key":395},[915],{"text":916,"type":84,"marks":917},"Supplier’s name and address",[918],{"type":87,"attrs":919},{"color":143},{"type":230,"content":921},[922],{"type":78,"attrs":923,"content":924},{"textAlign":26,"key":408},[925],{"text":926,"type":84,"marks":927},"Customer’s name and address",[928],{"type":87,"attrs":929},{"color":143},{"type":230,"content":931},[932],{"type":78,"attrs":933,"content":934},{"textAlign":26,"key":425},[935],{"text":936,"type":84,"marks":937},"Supplier’s VAT number",[938],{"type":87,"attrs":939},{"color":143},{"type":230,"content":941},[942],{"type":78,"attrs":943,"content":944},{"textAlign":26,"key":440},[945],{"text":946,"type":84,"marks":947},"Description of the goods or services",[948],{"type":87,"attrs":949},{"color":143},{"type":230,"content":951},[952],{"type":78,"attrs":953,"content":954},{"textAlign":26,"key":453},[955],{"text":956,"type":84,"marks":957},"Price, ideally in countable units",[958],{"type":87,"attrs":959},{"color":143},{"type":230,"content":961},[962],{"type":78,"attrs":963,"content":964},{"textAlign":26,"key":470},[965],{"text":966,"type":84,"marks":967},"Quantity or extent of goods sold",[968],{"type":87,"attrs":969},{"color":143},{"type":230,"content":971},[972],{"type":78,"attrs":973,"content":974},{"textAlign":26,"key":485},[975],{"text":976,"type":84,"marks":977},"VAT rate",[978,987],{"type":194,"attrs":979},{"href":980,"uuid":981,"anchor":26,"target":836,"linktype":837,"story":982},"/blog/vat-rate-ireland","df79b392-244e-41e3-974b-6eaf02bf0d00",{"name":983,"id":984,"uuid":981,"slug":985,"url":986,"full_slug":986,"_stopResolving":42},"A brief guide to Irish VAT rates & easier returns",451400093,"vat-rate-ireland","blog/vat-rate-ireland",{"type":87,"attrs":988},{"color":143},{"type":230,"content":990},[991],{"type":78,"attrs":992,"content":993},{"textAlign":26,"key":499},[994],{"text":995,"type":84,"marks":996},"Amount owed or paid, excluding VAT",[997],{"type":87,"attrs":998},{"color":143},{"type":230,"content":1000},[1001],{"type":78,"attrs":1002,"content":1003},{"textAlign":26,"key":508},[1004],{"text":1005,"type":84,"marks":1006},"Total amount of VAT charged",[1007],{"type":87,"attrs":1008},{"color":143},{"type":230,"content":1010},[1011],{"type":78,"attrs":1012,"content":1013},{"textAlign":26,"key":522},[1014],{"text":1015,"type":84,"marks":1016},"Any discounts applied",[1017],{"type":87,"attrs":1018},{"color":143},{"type":163,"attrs":1020,"content":1021},{"level":165,"textAlign":26},[1022],{"text":1023,"type":84,"marks":1024},"How to choose an e-invoicing solution or software",[1025],{"type":87,"attrs":1026},{"color":143},{"type":78,"attrs":1028,"content":1029},{"textAlign":26,"key":528},[1030],{"text":1031,"type":84,"marks":1032},"As with any repetitive finance process, your goal is to automate and streamline as much as possible. And of course to stay compliant.",[1033],{"type":87,"attrs":1034},{"color":143},{"type":78,"attrs":1036,"content":1037},{"textAlign":26,"key":538},[1038],{"text":1039,"type":84,"marks":1040},"But as you look for tools and solutions to help, you’ll have choices. So you need to know what your options actually entail. And it becomes trickier where e-invoicing rules - and their technical implementation - haven’t been clearly set out. You want a software provider that can meet the reporting requirements, without knowing exactly what those are. ",[1041],{"type":87,"attrs":1042},{"color":143},{"type":78,"attrs":1044,"content":1045},{"textAlign":26,"key":550},[1046],{"text":1047,"type":84,"marks":1048},"We’ll use the French system as a guide, because there the process is already relatively well defined. It’s quite likely that much of Europe will follow a similar system, and eventually the UK and US as well. ",[1049],{"type":87,"attrs":1050},{"color":143},{"type":163,"attrs":1052,"content":1053},{"level":209,"textAlign":26},[1054],{"text":1055,"type":84,"marks":1056},"Channel and format",[1057],{"type":87,"attrs":1058},{"color":216},{"type":78,"attrs":1060,"content":1061},{"textAlign":26,"key":560},[1062],{"text":1063,"type":84,"marks":1064},"These are the two critical considerations when choosing how to handle e-invoices.",[1065],{"type":87,"attrs":1066},{"color":143},{"type":227,"content":1068},[1069,1085],{"type":230,"content":1070},[1071],{"type":78,"attrs":1072,"content":1073},{"textAlign":26,"key":582},[1074,1080],{"text":1075,"type":84,"marks":1076},"Channel: ",[1077,1079],{"type":87,"attrs":1078},{"color":143},{"type":242},{"text":1081,"type":84,"marks":1082},"Does this solution send and receive invoices via the designated government portal?",[1083],{"type":87,"attrs":1084},{"color":143},{"type":230,"content":1086},[1087],{"type":78,"attrs":1088,"content":1089},{"textAlign":26,"key":588},[1090,1096],{"text":1091,"type":84,"marks":1092},"Format",[1093,1095],{"type":87,"attrs":1094},{"color":143},{"type":242},{"text":1097,"type":84,"marks":1098},": Does the solution create and manage invoices in the correct format, as determined by the authorities?",[1099],{"type":87,"attrs":1100},{"color":143},{"type":78,"attrs":1102,"content":1103},{"textAlign":26,"key":594},[1104,1109,1115],{"text":1105,"type":84,"marks":1106},"Both should have relatively technical but straightforward answers. As we saw above, HMRC has fairly broad standards for format - a PDF may well be fine for now. But in mainland Europe, each jurisdiction will designate the exact format(s) required and your solution ",[1107],{"type":87,"attrs":1108},{"color":143},{"text":1110,"type":84,"marks":1111},"must",[1112,1114],{"type":87,"attrs":1113},{"color":143},{"type":505},{"text":1116,"type":84,"marks":1117}," be able to work with these. It makes no sense to have to reformat every invoice manually come reporting time. ",[1118],{"type":87,"attrs":1119},{"color":143},{"type":78,"attrs":1121,"content":1122},{"textAlign":26,"key":608},[1123],{"text":1124,"type":84,"marks":1125},"As for channel, there are usually two main choices:",[1126],{"type":87,"attrs":1127},{"color":143},{"type":163,"attrs":1129,"content":1130},{"level":209,"textAlign":26},[1131],{"text":1132,"type":84,"marks":1133},"Public or private (PPF or PA)?",[1134],{"type":87,"attrs":1135},{"color":216},{"type":78,"attrs":1137,"content":1138},{"textAlign":26,"key":618},[1139],{"text":1140,"type":84,"marks":1141},"All tax authorities will create their own portal through which to issue and receive e-invoices - like the PPF in France. This lets you manage the invoicing process yourself, and connect it with any tools you’re otherwise using. ",[1142],{"type":87,"attrs":1143},{"color":143},{"type":78,"attrs":1145,"content":1146},{"textAlign":26,"key":627},[1147],{"text":1148,"type":84,"marks":1149},"Provided your spend management or accounts payable software integrates with the PPF (or the equivalent platform where your business is), that’s what counts. ",[1150],{"type":87,"attrs":1151},{"color":143},{"type":78,"attrs":1153,"content":1154},{"textAlign":26,"key":653},[1155],{"text":1156,"type":84,"marks":1157},"Certain software providers will also choose to become a PA - an accredited partner. This lets you deal only with this specific provider, which will then transfer the data to the authorities.",[1158],{"type":87,"attrs":1159},{"color":143},{"type":78,"attrs":1161,"content":1162},{"textAlign":26,"key":662},[1163,1169],{"text":1164,"type":84,"marks":1165},"Both are compliant options",[1166,1168],{"type":87,"attrs":1167},{"color":143},{"type":242},{"text":1170,"type":84,"marks":1171},", and can have their own advantages. And many software providers will tout their own status as a PA to show that they’re valid. ",[1172],{"type":87,"attrs":1173},{"color":143},{"type":78,"attrs":1175,"content":1176},{"textAlign":26,"key":679},[1177],{"text":1178,"type":84,"marks":1179},"But solutions that use PPF are still effective, efficient, and legitimate. And in fact, since the government authorities set the rules and maintain the system, it may make sense to stick closer to this system. This way, if the systems update or change, you have the freedom to change with them.",[1180],{"type":87,"attrs":1181},{"color":143},{"type":163,"attrs":1183,"content":1184},{"level":165,"textAlign":26},[1185],{"text":1186,"type":84,"marks":1187},"Benefits of e-invoicing",[1188],{"type":87,"attrs":1189},{"color":330},{"type":78,"attrs":1191,"content":1192},{"textAlign":26,"key":688},[1193],{"text":1194,"type":84},"E-invoicing will soon be mandatory in Europe, and other countries are likely to follow suit. So it's natural to see this as a negative - another administrative hurdle to overcome as a business.",{"type":78,"attrs":1196,"content":1198},{"textAlign":26,"key":1197},"p-39",[1199],{"text":1200,"type":84},"But there are great reasons to be happy about this change. Aside from reducing errors and streamlining the invoicing process, e-invoicing offers several other benefits for businesses. These include:",{"type":227,"content":1202},[1203,1215,1227,1239,1251,1263,1275],{"type":230,"content":1204},[1205],{"type":78,"attrs":1206,"content":1208},{"textAlign":26,"key":1207},"p-40",[1209,1213],{"text":1210,"type":84,"marks":1211},"Reduced costs",[1212],{"type":242},{"text":1214,"type":84}," - automation handles all the operational processing, so fewer human resources are needed.",{"type":230,"content":1216},[1217],{"type":78,"attrs":1218,"content":1220},{"textAlign":26,"key":1219},"p-41",[1221,1225],{"text":1222,"type":84,"marks":1223},"Faster issuing and payment",[1224],{"type":242},{"text":1226,"type":84}," - most of the exchange is automated and there are no postage delays.",{"type":230,"content":1228},[1229],{"type":78,"attrs":1230,"content":1232},{"textAlign":26,"key":1231},"p-42",[1233,1237],{"text":1234,"type":84,"marks":1235},"Secure transmission",[1236],{"type":242},{"text":1238,"type":84}," - often with encrypted files and verified electronic signatures.",{"type":230,"content":1240},[1241],{"type":78,"attrs":1242,"content":1244},{"textAlign":26,"key":1243},"p-43",[1245,1249],{"text":1246,"type":84,"marks":1247},"Immediate analysis and reporting",[1248],{"type":242},{"text":1250,"type":84}," - it doesn't require data entry to have the data in your systems, and much of the reporting process can be automated.",{"type":230,"content":1252},[1253],{"type":78,"attrs":1254,"content":1256},{"textAlign":26,"key":1255},"p-44",[1257,1261],{"text":1258,"type":84,"marks":1259},"Better accuracy",[1260],{"type":242},{"text":1262,"type":84}," - without all of the common, costly errors that come with the human touch.",{"type":230,"content":1264},[1265],{"type":78,"attrs":1266,"content":1268},{"textAlign":26,"key":1267},"p-45",[1269,1273],{"text":1270,"type":84,"marks":1271},"Easier cross-border trade",[1272],{"type":242},{"text":1274,"type":84}," - which is a major reason why the European Commission prioritises e-invoicing.",{"type":230,"content":1276},[1277],{"type":78,"attrs":1278,"content":1280},{"textAlign":26,"key":1279},"p-46",[1281,1285],{"text":1282,"type":84,"marks":1283},"Environmental responsibility",[1284],{"type":242},{"text":1286,"type":84}," - by avoiding the unnecessary use of paper and postage.",{"type":78,"attrs":1288,"content":1290},{"textAlign":26,"key":1289},"p-47",[1291],{"text":1292,"type":84,"marks":1293},"There may be some unexpected wrinkles to iron out along the way, but once these are in the rearview mirror, it should be smooth sailing. ",[1294],{"type":87,"attrs":1295},{"color":330},{"type":163,"attrs":1297,"content":1298},{"level":165,"textAlign":26},[1299],{"text":1300,"type":84,"marks":1301},"Conclusion",[1302],{"type":87,"attrs":1303},{"color":330},{"type":78,"attrs":1305,"content":1307},{"textAlign":26,"key":1306},"p-48",[1308],{"text":1309,"type":84},"E-invoicing can be a game-changer for businesses looking to streamline their invoicing process, but it's important to understand the rules and regulations governing e-invoicing in Europe and the UK.",{"type":78,"attrs":1311,"content":1313},{"textAlign":26,"key":1312},"p-49",[1314],{"text":1315,"type":84},"As we've seen, these will have regional peculiarities. 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